Audit Committee

Scope

(not yet defined}

Duties

(not yet defined)

Bylaws Committee

Scope

(not yet defined)

Duties

Create Bylaw Amendment proposals on:

• Expansion of the BOD to 7 members
• Creation of the position of Vice President and duties
• Provision for mail-in elections
• Appointment of committee members by the chairs of the respective committees
• Removing the amount of the dues from the Bylaws

Connecticut Resident Agent

Scope

(not yet defined}

Duties

(not yet defined)

Election Committee

Scope

The committee shall present the slate of nominees for the office of Director to the Board of Directors in April of each year.

Duties

The committee shall conduct the election at the annual membership meetings and report the results to the President as soon as possible thereafter.

Events Department

Scope

(not yet defined)

Duties

(not yet defined)

Long Range Planning Committee

Scope

"Long Range" is defined as 10 years.

Develop a Long Range Plan (both Strategic & Tactical) that includes:

• current position
• LDSIG role in hobby
• 501c3 tax, accounting, and legal issues
• tax liabilities
• membership levels/targets/retention
• public outreach
  • research
  • awards
  • education
  • contests
• volunteer recruitment
• publications
  • payments to authors
  • employees vs. contractors
  • comp issues
  • electronic publication & distribution
  • advertising
• PR
• special events
  • conventions
  • local meets
  • compensatory: services and fees for volunteers
• member input solicitation
• budgeting
  • based on LRP
  • non-member reveue
  • Board reimbursement

Duties

• Submit a descriptive status report to the Board before Thanksgiving 2006, including at least the interim purposes, duties, and powers of the Publications Dept., its Department Head, the LDJ Committee, and it's Chairman.
• Draft a proposed online LDJ policy.
• Draft a proposal for the scope of the Research Dept.
• Draft a proposal for the scope of the Education Dept.
• Draft a proposal for the scope and duties of an Administrative & Planning Dept. to include the Audit, Bylaws, Connecticut Resident Agent, Incorporation, Long Range Planning, Member Discussion Group, Nominating, and Rerail Committees.

Member Discussion Group Committee

Scope

Solicit member input through group discussions on:

• Activities
• Publications
• Internet & telecommunications
• Membership development
• Volunteer development
• Long range planning
• Research & development
• Member services and member database
• Education (pedagogy)

Duties

Submit a report annually by convention time.

National Convention Committee

Scope

To oversee all aspects of the LDSIG National Convention. To select committee members to perform the work of the Committee, as needed. To select a Chairman for each year's convention to handle local affairs.

Duties

Report as soon as possible, but not later than 31 July 2006, on number of layouts, distances, travel times, grouping, and potential for expanding layout tour to more than one day, at the Detroit Convention.

Create a set of policies and procedures for the conduct of our national convenions, including:

• Meet and greet session
• Picnic
• Layout tours
  • Selection of layouts
  • Maps
  • Signs
• Banquet site selection, arrangements and cost
• Banquet speaker
• Honors, awards and recognition
• Carpooling and rental auto availability coordination, prior to and at the convention
• Distribution of parking information
• Promotion of activities, prior to and at the convention
• Formalized SIG Room sign-in procedure, including hotel and member contact information while at the convention
• Use of the LDSIG website
• Promotion of clinics covering the subject of Layout Design, and especially those presented by LDSIG members
• SIG Room activities
• SIG Room set-up and tear down
• Displays
• Guidance for exhibitors
• Consultation Table
• Administrative matters
• Conformance with 501.c.3 status
  • Site arrangements
  • Resolution of scheduling conflicts with other SIGs, clinics, activities, etc.
  • Budgeting
  • Member identification
• Room sharing
• NMRA relations and contacts
  • Data received from the National
  • Collections of funds
• Sale of SIG materials through the ‘Company Store’
  • Collections of funds
  • Returns
• Sale of SIG materials in the SIG Room
• Contests
• Comp policy

Rerail Committee

Scope

• To survey former members asking for feedback about their reasons for dropping their membership.
• To survey convention attendees for feedback on activities.
• To survey members about publications.
• To provide reports to the Board.

Duties

(not yet defined)